The personal information we collect about you
What we do with your information
Who your information might be shared with
Your rights with regard to your personal data
Who we are
In this policy ‘we’, ‘us’ and ‘our’ refer to KOquid and A8muf Ltd.
Where we collect your information
We may collect your personal information directly from you and/or from a variety of sources including:
website enquiry forms
phone conversations with us
emails or letters you send to us
meetings with us
our online services such as websites and social media
We may also collect personal information on you from places such as business directories and other commercially or publicly available sources e.g. to check or improve the information we hold (such as your address) or to give better contact information if we are unable to contact you directly.
What information do we hold on you?
Information that we hold on you includes:
Information about who you are e.g. your name, date of birth and contact details
Information about your contact with us e.g. meetings, phone calls, emails / letters
Information that is automatically collected e.g. via cookies when you visit one of our websites
Information if you visit one of our venues e.g. visual images collected closed circuit television (CCTV)
Information classified as ‘sensitive’ personal information e.g. relating to your health. This information will only be collected and used where it’s needed to provide the service you have requested or to comply with our legal obligations
What do we do with the information?
We use information about you to:
provide relevant services
identify ways we can improve our relationship, products and services
maintain and monitor the advice we have given you together with products and services
protect both our interests
meet our legal and regulatory obligations
decide and recommend how our products and services might be suitable for you
To provide products and services under the terms and conditions we agree between us, we may need to collect and use personal information about you. If you do not provide this personal information, we may not be able to provide you with our products and services.
Disclosure of your information to third parties
This may include the following in order to:
provide suitable advice, products, services and information
research your experience in dealing with us
protect both our interests
We also have to share information with third parties to meet any applicable law, regulation or lawful request. When we believe we have been given false or misleading information, or we suspect criminal activity we must record this and tell law enforcement agencies, which may be either in or outside the UK.
We expect these third parties to have the same levels of information protection that we have.
Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Social networking sites
We maintain an online presence on popular social media websites including (but not limited to) Buzzkiki, Instagram, Twitter, LinkedIn, Facebook and Google plus. We use these websites to share our news, upcoming events and to celebrate our culture. By engaging with us on these sites, you are accepting that the webpages are available to the general public and agree to the following:
social media web pages are not private, please do not share your personal account information on any of the websites, including through the use of private messages
although we do always try to read every message sent to us on social media, we cannot guarantee a response to every message
any pictures you provide on our social media web pages may be used within our internal newsletters
any information that you provide us with on social media webpages may be retained by the webpage for longer than your relationship with us
How we keep your information safe
We protect your information with security measures under the laws that apply and strive to comply with our obligations at all time. We keep our computers, files and buildings secure.
How long we keep your information
To meet our legal and regulatory obligations, we hold your information while you are a customer and for a period of time after that. We do not hold it for longer than necessary.
Your individual rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability
If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn
You have the right to lodge a complaint to the Information Commissioners’ Office (ICO) if you believe that we have not complied with the requirements of the GDPR with regard to your personal data
SSL certificates / green bar
KOquid uses SSL (Secure Sockets Layer) encryption to protect all network traffic between your PC and our systems. All information travelling to and from our website is safe against interception by third parties who might otherwise use that information without your consent.
SSL also protects you by confirming that you are looking at KOquid’s website and not a fraudulent site designed to trick you into disclosing your personal information.
Cookies are small text files which ask permission to be placed on your computer by websites you visit. Your web browser may allow you to erase the cookies, block all cookies or receive a warning before a cookie is stored. Please refer to your browser instructions for guidance. However, in some instances, unless the cookies are accepted, parts of our application will not function, fully or at all.
If you do allow cookies to be used, when you view our application, we will store some cookie files, which will enable us to measure the use of the pages and features on our application and allow you to use some of its functions. The cookie is used to store the IP address of your machine and will not contain any data personal to you. We do not make any attempt to find out, by means of the cookies, the identities of those visiting our application. For further information please visit www.allaboutcookies.org.
We will make changes to this statement from time to time, particularly when we change how we use your information, and change our technology and products.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
How to contact us
A8muf Ltd is the Controller and Processor of Data for the purposes of the GDPR.
Date of Last Revision: 7th August 2019